Student registry, enrollment, and demographic management
| School | Type | Enrolled | Capacity | % |
|---|---|---|---|---|
| Washington Elementary | Elem | 812 | 850 | 95.5% |
| Roosevelt Elementary | Elem | 756 | 800 | 94.5% |
| Lincoln Middle School | Middle | 1,247 | 1,400 | 89.1% |
| Jefferson High School | High | 2,134 | 2,200 | 97.0% |
| Madison High School | High | 1,987 | 2,100 | 94.6% |
| Alternative Academy | Alt | 142 | 200 | 71.0% |
Browse, search, and manage all student records
| Student | Student ID | Grade | School | Status | Guardian | Programs | Alerts | ||
|---|---|---|---|---|---|---|---|---|---|
EM Martinez, Elena Sofia DOB: 03/15/2012 · F · Hispanic |
STU-2024-00142 | 7 | Lincoln Middle School | Active | Maria Martinez | 504 RFEP | medical_information | ||
JW Williams, James Robert DOB: 07/22/2014 · M · Black |
STU-2024-00298 | 5 | Washington Elementary | Active | Robert & Sarah Williams | IEP | accessibility_new | ||
AP Patel, Ananya DOB: 11/03/2008 · F · Asian |
STU-2024-00567 | 11 | Jefferson High School | Active | Raj & Priya Patel | GT | — | ||
TJ Johnson, Tyler James DOB: 01/18/2015 · M · White |
STU-2024-01023 | 4 | Roosevelt Elementary | Pending Transfer | Lisa Johnson | IEP | gavel accessibility_new | ||
SC Chen, Sophia Wei DOB: 05/29/2009 · F · Asian |
STU-2024-00891 | 10 | Jefferson High School | Active | Wei & Mei Chen | EL | translate | ||
MR Rivera, Marco Antonio DOB: 06/12/2010 · M · Hispanic |
STU-2024-01245 | 9 | Jefferson High School | Active | Carmen Rivera | EL McKV | home | ||
LB Brown, Liam Michael DOB: 09/04/2013 · M · Multi-Racial |
STU-2024-00734 | 6 | Lincoln Middle School | Active | Michael & Jennifer Brown | IEP | accessibility_new |
| Priority | Name | Relationship | Phone | Authorized Pickup | Notes | |
|---|---|---|---|---|---|---|
| 1 | Maria Martinez | Mother | (217) 555-0198 | Yes | Primary guardian | |
| 2 | Carlos Martinez | Father | (217) 555-0276 | No | Custody restriction | |
| 3 | Rosa Hernandez | Grandmother | (217) 555-0345 | Yes | Backup contact | |
| 4 | Dr. Lisa Chen | Pediatrician | (217) 555-0500 | N/A | Medical emergency only |
| Year | School | Grade | Entry Date | Entry Code | Exit Date | Exit Code | Status |
|---|---|---|---|---|---|---|---|
| 2025-26 | Lincoln Middle School | 7 | 08/15/2025 | Promotion | — | — | Current |
| 2024-25 | Lincoln Middle School | 6 | 08/14/2024 | New Enrollment | 06/05/2025 | Promoted | Completed |
| 2023-24 | Washington Elementary | 5 | 08/16/2023 | Re-Enrollment | 06/06/2024 | Promoted | Completed |
| 2022-23 | Washington Elementary | 4 | 08/17/2022 | Re-Enrollment | 06/07/2023 | Promoted | Completed |
| 2021-22 | Washington Elementary | 3 | 08/18/2021 | Re-Enrollment | 06/08/2022 | Promoted | Completed |
| 2020-21 | Washington Elementary | 2 | 08/19/2020 | Re-Enrollment | 06/09/2021 | Promoted | Completed |
| 2019-20 | Washington Elementary | 1 | 08/21/2019 | Transfer In | 06/10/2020 | Promoted | Completed |
| 2018-19 | Oakdale Elementary (Springfield USD) | K | 08/20/2018 | New Enrollment | 06/07/2019 | Transfer Out | Completed |
| Program | Status | Entry | Exit |
|---|---|---|---|
| 504 Accommodation Plan | Active | 09/01/2023 | — |
| English Learner (EL) | Monitoring | 08/20/2019 | 05/15/2023 (Reclassified) |
| Title I Math Intervention | Exited | 09/15/2022 | 01/15/2023 |
| Free/Reduced Lunch | Active (Free) | 08/20/2019 | — |
| Document | Category | Uploaded | Uploaded By | Size | Status | |
|---|---|---|---|---|---|---|
| picture_as_pdf Birth_Certificate_Martinez.pdf | Enrollment | 08/10/2024 | Maria Martinez (Parent) | 1.2 MB | Verified | |
| picture_as_pdf Immunization_Record_2025.pdf | Medical | 08/12/2025 | Janet Wilson (Registrar) | 856 KB | Verified | |
| description 504_Plan_Martinez_2025.docx | 504 Plan | 10/15/2025 | Patricia Gomez (Counselor) | 324 KB | Current | |
| picture_as_pdf Custody_Order_2024.pdf | Legal | 09/05/2024 | Admin Office | 2.1 MB | Active | |
| image Proof_of_Residency.jpg | Enrollment | 08/10/2024 | Maria Martinez (Parent) | 3.4 MB | Verified | |
| picture_as_pdf EpiPen_Authorization_2025.pdf | Medical | 08/20/2025 | Maria Martinez (Parent) | 198 KB | Active |
| Timestamp | User | Action | Field | Old Value | New Value | IP Address |
|---|---|---|---|---|---|---|
| 03/22/2026 10:42:15 AM | Janet Wilson | Update | Counselor | Michael Torres | Patricia Gomez | 192.168.1.45 |
| 03/15/2026 2:30:00 PM | Maria Martinez (Parent) | Update Request | Cell Phone | (217) 555-0142 | (217) 555-0198 | 72.34.56.78 |
| 10/15/2025 9:15:22 AM | Patricia Gomez | Create | 504 Plan | — | 504 Plan Created (Doc #504-2025-0142) | 192.168.1.67 |
| 09/05/2024 11:30:00 AM | Admin Office | Upload | Document | — | Custody_Order_2024.pdf | 192.168.1.12 |
| 08/14/2024 8:00:00 AM | Janet Wilson | Enroll | Enrollment | — | Enrolled at Lincoln Middle School, Grade 6 | 192.168.1.45 |
Build complex queries with multiple criteria
Step-by-step enrollment wizard
Review, approve, or deny pending enrollment applications
| Application # | Student Name | Grade | School | Submitted | Status | Assigned To | Documents | |
|---|---|---|---|---|---|---|---|---|
| ENR-2026-0847 | Kim, Sarah J. | 3 | Washington Elementary | 03/14 (8 days ago) | Overdue | Janet Wilson | Missing: Immunization | |
| ENR-2026-0901 | Nguyen, Minh T. | K | Roosevelt Elementary | 03/20 (2 days ago) | In Review | Janet Wilson | Complete | |
| ENR-2026-0923 | Al-Hassan, Omar | 6 | Lincoln Middle | 03/21 (1 day ago) | New | Unassigned | Complete | |
| ENR-2026-0931 | Thompson, Ava R. | 9 | Jefferson High | 03/22 (Today) | New | Unassigned | Pending: Birth Cert | |
| ENR-2026-0812 | Castillo, Diego | 2 | Washington Elementary | 03/10 | Waitlisted | Janet Wilson | Complete |
2026–2027 Intent-to-Return and re-enrollment processing
| School | Eligible | Confirmed | Not Returning | No Response | Completion | |
|---|---|---|---|---|---|---|
| Washington Elementary | 792 | 687 | 18 | 87 | 89.0% | |
| Roosevelt Elementary | 738 | 621 | 12 | 105 | 85.8% | |
| Lincoln Middle School | 1,210 | 989 | 45 | 176 | 85.5% | |
| Jefferson High School | 1,987 | 1,534 | 98 | 355 | 82.1% |
Manage capacity-constrained enrollment waitlists
| Position | Student | Grade | Requested School | Program | Date Added | Status | |
|---|---|---|---|---|---|---|---|
| 1 | Castillo, Diego | 2 | Washington Elementary | Dual Language | 03/10/2026 | Waiting | |
| 2 | Park, Soo-Jin | K | Washington Elementary | Dual Language | 03/12/2026 | Waiting | |
| 3 | Jackson, Amari | 9 | Jefferson High | Magnet — STEM | 03/08/2026 | Waiting |
Intra-district and inter-district transfer management
| Student | From School | To School | Grade | Reason | Initiated | Status | |
|---|---|---|---|---|---|---|---|
| Johnson, Tyler | Roosevelt Elementary | Washington Elementary | 4 | Address change | 03/22/2026 | Records Pending | |
| Davis, Kayla | Lincoln Middle | Alternative Academy | 8 | Program placement | 03/20/2026 | Approved |
Transfer requests from other districts appear here
Students transferring to other districts
Process and track student withdrawals and exits
| Student | School | Grade | Withdrawal Date | Reason | Records Status | Status | |
|---|---|---|---|---|---|---|---|
| Garcia, David | Jefferson High | 10 | 03/21/2026 | Family relocation | Sent to Dallas ISD | Complete | |
| Lee, Min-Jun | Madison High | 11 | 03/18/2026 | Private school | Pending request | Processing | |
| Roberts, Jaylen | Lincoln Middle | 7 | 03/15/2026 | Homeschool | N/A | Complete |
Import student records from CSV, Excel, or other SIS platforms
Drag & drop file here or click to browse
Supported: CSV, XLSX, XML, JSON (max 50MB)
| Date | File | Records | Status |
|---|---|---|---|
| 03/15/2026 | spring_enrollment_batch.csv | 342 | Complete |
| 03/01/2026 | transfer_students.xlsx | 28 | Complete |
| 02/15/2026 | new_district_import.csv | 1,247 | Complete |
Export student data for reporting, analysis, or transfer
Review and merge potential duplicate student records
| Confidence | Record A | Record B | Match Criteria | Status | |
|---|---|---|---|---|---|
| 98% | Martinez, Ana Sofia STU-2024-02341 · DOB: 04/12/2011 · Washington Elem |
Martinez-Lopez, Ana S. STU-2024-04521 · DOB: 04/12/2011 · Washington Elem |
Name DOB Address | Needs Review | |
| 85% | Lee, Min Jun STU-2024-03456 · DOB: 09/23/2009 · Jefferson High |
Lee, Minjun STU-2024-05678 · DOB: 09/23/2009 · Madison High |
Name DOB | Needs Review |
Active alerts requiring immediate attention
Students with missing required data fields
| Student | School | Grade | Missing Fields | Completeness | |
|---|---|---|---|---|---|
| Rivera, Marco | Jefferson High | 9 | SSN Immunization Emergency Contact #2 | 72% | |
| Al-Hassan, Omar | Lincoln Middle | 6 | Birth Certificate Proof of Residency | 81% | |
| Nguyen, Minh | Roosevelt Elem | K | Home Language Survey | 94% |